How to Create a Quotation for Clients (Free Quotation Generator)

What Is a Quotation?

A quotation is a document you send a client before work begins. It states what you will deliver and how much it will cost. Accepting it turns into a job — and later an invoice.

Getting quotations right matters because they are often the first impression a client has of your business.

Quotation vs Invoice

They look similar but do different jobs:

Document	When it is sent	Purpose
Quotation	Before the work	Propose price and scope
Invoice	After delivery	Request payment

What to Include in a Quotation

A professional quotation typically contains:

• Your business name, address, and contact details
• Client name and details
• A unique quotation number and date
• A validity period (how long the price stands)
• Line items: description, quantity, unit price, total
• Subtotals, taxes, and the grand total
• Payment terms and delivery timeline
• Space for the client to accept

How to Create a Quotation

1. Open the free Quotation Generator.
2. Enter your business and client details.
3. Add line items with quantities and prices.
4. Apply tax if needed.
5. Download the finished quotation and send it.

Add Taxes Without Errors

If you operate in India and need to show GST, generate a compliant document with the GST Invoice Generator. For a standard bill after the job is done, use the Invoice Generator.

Tips That Win Work

• Be specific. Vague line items invite haggling.
• Show validity. "Valid for 15 days" creates a gentle deadline.
• Keep it tidy. A clean, branded quotation looks more trustworthy.
• Follow up. A short reminder often closes the deal.

FAQ

Is the quotation generator free? Yes. The Quotation Generator is free and needs no signup.

Is a quotation a legal contract? A quotation is an offer. Once the client accepts it, it can form the basis of a contract, but it is not binding on its own.

Can I add GST to a quotation? Yes. Add tax lines, or use the GST Invoice Generator when a fully compliant tax document is required.

What is a good validity period? Seven to 30 days is common. Longer periods lock in your prices for too long.

Create a polished, professional quotation in minutes with the free Quotation Generator.